Aptly Booking System
The all-in-one command center for service-based businesses. Automate your bookings, secure payments upfront, stay painlessly tax compliant and get a clear, real-time view of your business performance.
Tired of Juggling Phone Calls and Paper Calendars?
Running a service-based business means that managing appointments is the heart of everything you do—but it can quickly become your biggest headache. What if you could automate your bookings, secure payments upfront, and get a clear, real-time view of your business performance, all in one place?
Transform Your Business Operations
Real-Time Availability
No more endless calls trying to find a time that works. Our smart system calculates your up-to-the-minute availability, showing clients exactly which time slots and staff members are free.
Secure Payments
Clients can secure their appointment by paying a deposit or the full amount directly on your site. Reinforce the quality of your brand while saving you the pain of no-shows.
Business Analytics
Stop guessing and start knowing. Track your Total Revenue, Expenses, and Net Profit in real-time. Discover your most profitable services and valuable staff members.
Staff Management
Manage all your staff schedules and the services they provide from one elegant dashboard. Assign specific permissions for each team member with complete accountability.
Tax Compliance
Integrated with eTIMS, allowing you to generate Fiscal Receipts and view Z-Reports instantly. Make tax filing faster and more accurate than ever before.
Automated Bookings 24/7
Your clients can book appointments 24/7 from any device. Aptly ensures a seamless and reliable experience on desktop, tablet, and mobile.
See Aptly in Action
Discover how Aptly transforms service-based businesses with powerful automation and insights.
Professional Online Storefront
Your customer's experience begins long before they step into your establishment. It starts the moment they decide to book. Aptly ensures that first interaction is nothing short of exceptional, building trust and excitement from the very first click.
- Effortless service discovery with clear descriptions, photos/videos and pricing
- Real-time availability with no double bookings
- Seamless booking and secure payments
- Instant confirmation emails for peace of mind
Your Business Command Center
While your clients enjoy a seamless front-end experience, Aptly's back-office is where the real magic happens. This is your private command center, designed to give you unparalleled control and clarity over every aspect of your business.
- Manage all bookings and view your calendar at a glance
- Track every payment, whether made online or manually
- Oversee your staff, their schedules, and services
- View complete customer history and financial statements
Painless Tax Compliance
Tax season can be a major source of stress. Aptly simplifies it with integrated eTIMS compliance.
- Generate fiscal receipts with just a click
- Instantly generate fiscal sales reports for any date range
- Stay compliant with automated tax reporting
- Reduce errors with system-generated reports
The Transformation Your Business Deserves
Without Aptly
- Manual booking processes that waste time
- Time & Energy spent on no-shows/li>
- Chaotic scheduling with double bookings
- Tax season nightmares
- Financial Inaccuracy
With Aptly
- Automated bookings 24/7
- Secure upfront payments eliminate no-shows
- Real-time availability prevents double bookings
- One-click tax compliance
- Real-time business analytics
Choose Your Plan
Aptly is built for salons, spas, and other service businesses that want to spend less time on admin and more time with clients. Choose the plan that fits where your business is today — you can always upgrade as you grow.
Starter
+ KES 10,000 one-time setup fee
- Front Desk P.O.S
- Staff Schedule Management
- Analytics & Reporting Dashboard
- Customer Management (CRM)
- Expense Tracking & Net Profit View
- Staff Portal
- Audit Logs & Role-Based Access
Expansion
+ KES 15,000 one-time setup fee
Everything in Starter, plus:
- Brandable Online Booking Storefront
- Online Payments (Visa / M-Pesa / Airtel)
- Pesapal / Paystack Integration
- Deposits & Client Balance Management
- Customer Self-Service Portal
- Vouchers & Refund Processing
💡 Both plans include a KES 10,000 one-time fee which covers setup & training. The expansion package includes an additional KES 5,000 one-time fee for handling the paperwork involved in setting up the payment gateway accounts (pesapal/paystack) that facilitate direct online payments.
Add-Ons
KRA eTIMS Integration
Tax Virtual Device registration + KRA-compliant fiscal receipts with QR codes
SMS/Email Notifications
Automatic SMS/Email notifications for booking confirmations, upcoming appointment alerts & payment reminders.
💡 The eTIMS add-on is compatible with both Starter and Expansion plans. The KES 20,000 one-time fee covers registration of your tax virtual device with KRA. The KES 2,500/month covers ongoing eTIMS service and support.
Feature Comparison
| Feature | Starter • KES 3,500/mo | Expansion • KES 5,500/mo |
|---|---|---|
| Front Desk P.O.S | ||
| Staff Schedule Management | ||
| Analytics & Business Reporting | ||
| Audit Logs & Role-Based Access | ||
| Customer Management (CRM) | ||
| Expense Tracking & Net Profit View | ||
| Staff Portal | ||
| Brandable Online Booking Storefront | ||
| Online Payments (Visa, M-Pesa, Airtel) | ||
| Payment Gateway (Pesapal / Paystack) | ||
| Deposit & Balance Management | ||
| Customer Self-Service Portal | ||
| Vouchers & Refund Processing | ||
| Cloud setup and team training | KES 10,000 one-time | KES 10,000 one-time |
| Payment Gateway Setup (Paperwork & integration) | KES 5,000 one-time |
Frequently Asked Questions
Can I upgrade from Starter to Expansion later?
Absolutely. You can upgrade at any time and only pay the difference going forward. All your existing data, bookings, and staff profiles carry over seamlessly.
Is there a setup fee?
Yes, there is a one-time setup fee to ensure your business is configured perfectly. The Starter plan requires a KES 10,000 fee which covers your cloud server setup and comprehensive team training. The Expansion plan requires a KES 15,000 setup fee (KES 10,000 for cloud setup/training + KES 5,000 for handling the compliance paperwork and technical integration for your payment gateways).
What payment methods do customers use on the storefront?
The Expansion plan supports Visa, Mastercard, M-Pesa, and Airtel Money via Pesapal or Paystack integration.
Is training included?
Yes. Comprehensive onboarding and guided training for your entire team are fully covered under your one-time setup fee.
What does the eTIMS add-on include?
It covers the KRA virtual tax device registration, fiscal receipt generation with QR codes for every transaction, and Z-Report support for tax filings.
Ready to get started?
Book a free demo and we'll walk you through the platform and help you pick the right plan.
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